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• Enter Flight Number (or use the pick-list).

• Select Flight Date.

• Click the Search button.

• Click the Arrive link (for the flight in question).

• If successful, a status of ‘Arrived’ replaces the link (in the Action column).

  

• If you see a message (You cannot arrive this flight since it has cargo and needs to be departed from [AP code].), contact the originating station and get them to ‘depart’ the flight.
  

...

• Enter Flight Number (or use the pick-list).

• Select Flight Date.

• Click the Search button.

• In the table of results, select cargo being received using the checkboxes.

• Confirm number of pieces, weight, and location (can be typed in or selected from list).

• Click the Receive button.

• Click OK on the confirmation dialog.

• If successful, a message (X Consignment(s) successfully received.) confirms this.

...

• Enter Flight Number (or use the pick-list).
  
• Select Flight Date.
• Click the Search button.

Results are displayed like this:

...

Use this to transfer Inbound consignments from an inbound flight to an outbound flight.

Amend Storage Locations

Use this to change the Storage Location for an Import consignment.

Manage Delivery

Consignments for Delivery

Collect Payment:

• Choose Payment Type from the listbox. (Use Non-Account for cash/credit card/debit card/cheque transactions.)
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• Choose Payment Method from the listbox:

• Description - Visa, MasterCard, Amex, etc.

• Amount - collected amount

• Click the green checkmark to confirm/complete.
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• Click the Deliver button to confirm.

• If successful, a confirmation message (Consignment Delivered Successfully!) is displayed, and the Invoice and Delivery Receipt are printed.

Transshipments

Definition and Responsibilities

A. Definition of Interline Transfer of Cargo:

This is when a shipment is brought by one airline to another. The air waybill provided by the transferring airline is the document used to facilitate continued movement of the shipment. Interline transfers of cargo will only take place if:

1. Both airlines are IATA (International Air Transport Association) members. OR

2. The airlines (yours and another) have a Cargo Interline Agreement between them.

At the place of transfer, a Transfer Manifest is provided by the transferring airline to the receiving airline.

B. Responsibility of the Transferring Airline:

1. Complete a transfer manifest.

2. Ensure the AWB Number, pieces, and labeled destination match.

3. It’s mandatory to indicate for shipments from non-secure bases that the “Shipment has been searched.”

4. It’s essential that the Transfer Manifest is signed by a representative of the receiving airline.

5. One (1) copy of the Transfer Manifest is sent to Finance. Another copy is kept in the Base Interline transfer file. The receiving carrier is given one (1) copy of the transfer manifest.

C. Responsibility of the Receiving Airline:

1. Note any damages or shortages on the Transfer Manifest - If this is not done, 100% liability goes to the receiving airline should any claims need to be paid out.

2. Send one (1) copy of the Transfer Manifest to Finance - Attach a copy of the original air waybill and a copy of the ameliaCARGO air waybill. Retain another copy in the Base Interline transfer file, with a copy of the original AWB attached. Attach another copy of the original AWB to the Base copy created in ameliaCARGO.

Creation of a Transshipment TO an Interline Partner

Here is an example of a transshipment from your airline to another.

Step 1 - Click on Show Transhipment Options.

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Step 2 - Enter required data.

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1. On the left (Tranship From & Carrier), use the second pick-list to select your airline’s Carrier Code. Then use the first pick-list to populate the originating station (it should get automatically populated).

2. On the right (Tranship To & Carrier), use the second pick-list to select the interline airline’s Carrier Code. Select Destination Airport, then use the first pick-list to populate the destination airport/station’s code.

Step 3 - Process shipment as Prepaid.

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Process the shipment as PREPAID to the destination airport. Complete payment as you would any prepaid shipment. All charges MUST be displayed in full; otherwise, the shipment may be refused by the Interline Airline.

Creation of a Transshipment FROM an Interline Partner

Here is an example of a transshipment to your airline (from an interline partner).

Step 1 - Click on Show Transhipment Options.

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Step 2 - Enter required data.

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1. Select appropriate Origin Airport (ex: Whitehorse).

2. Use the pick-list to select appropriate interline carrier (ex: 4N).

3. Use the pick-list to populate airport code (Tranship From).

4. Use the pick-list to select Destination Airport.

5. Use the pick-list to select your airline’s carrier code (in Tranship To section).

6. Use the pick-list to populate airport code (Tranship To).

Step 3 - Payment

For this type of shipment, payment should always be prepaid to Third Party (Interline Carrier’s account):

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Step 4 - Complete the Create New Consignment process.

Complete the consignment as you would any other. Do NOT shortcut entering data from the Interline AWB - Let the system generate the proper rate. Don’t be concerned with rates shown in the Interline AWB. Exception: If a delivery request is indicated, enter the appropriate amount in the Other Charges section.

Once the consignment is saved, you will see something like this. Charges in the top and bottom areas should match to the penny.

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Click the Save Consignment button. You will see the Finish screen.On this screen:

• Enter Flight Number (or use the pick-list).
  
• Select Flight Date.
• Click the Search button.

Results are displayed like this:

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If the originating station has placed the consignment on the next onward flight, this information is displayed in the Status column.

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Click the button in the Transfer to Flight section to access the pick-list and select the applicable/correct onward flight. Once complete, select the checkbox in the first column and click the Transfer button to transfer the selected consignment(s).

Amend Storage Locations

Use this to change the Storage Location for an Import consignment.

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On this screen:

• Enter the Consignment Number.
  
• Click the View button.

Results are displayed like this:

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From here, enter the pieces and weight (Description is optional), then select the Warehouse Location from the list, and click the Save link to add or change the Storage Location info.

Manage Delivery

Consignments for Delivery

To deliver a Consignment, go to Manage Delivery -> Consignments for Delivery:

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On this screen:

• Enter search criteria (one of Consignment (AWB) Number, Consignee Name, From Date, To Date).
  
• In the shipment list (search results), click the AWB link (Consignment #) to go to the Deliver Consignment screen.

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On the Deliver Consignment screen (shown below):

• Add notification info - use the listbox, and confirm with the green checkmark.
  
• Add relevant remarks (in the Remarks section).
• Confirm Pieces and Weight. If NOT delivering the entire shipment, change Pieces/Weight as required.
• Confirm Delivery Date/Time.
• Enter Collector Name, Delivery Reference No. and Vehicle Registration No.
  • Collector Name - full name of Collector.
    
  • Delivery Reference No. - enter if applicable (ex: Novex 3111111); or enter N/A.
  • Vehicle Registration No. - enter Collector’s ID # (company/driver # is acceptable).
• Click the Deliver button to confirm/complete delivery.

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Collect Payment:

• Choose Payment Type from the listbox. (Use Non-Account for cash/credit card/debit card/cheque transactions.)
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• Choose Payment Method from the listbox:

• Description - Visa, MasterCard, Amex, etc.

• Amount - collected amount

• Click the green checkmark to confirm/complete.
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• Click the Deliver button to confirm.

• If successful, a confirmation message (Consignment Delivered Successfully!) is displayed, and the Invoice and Delivery Receipt are printed.
• The Invoice and Delivery Receipt can be printed.
• Have the collector sign the AWB.
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Payment Methods:

 Users may enter payment for - Cheque:

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or Cash:

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Transfer of a Transshipment to an Interline Partner

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Once the transfer is complete, the Shipment History will look like this:

Delivered Consignments

Use this option to view previous deliveries and/or to return delivered consignments.

If financial reporting is out of balance (for example, the Found Cargo transaction (at destination) may cause delivery to NOT be captured), reconciliation may be required. Follow the process below to do this.

Step 1 - Go to Search -> Consignments.

Record the actual date of delivery (A.), and the name of the collector (B.).

B.

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A.

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Step 2 - Go to Manage Delivery -> Delivered Consignments.

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Enter the AWB # (in Consignment Number field), and click Search.

Step 3 - In the search results, click the + link.

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Step 4 - In the expanded Delivery Details section, click Un-Deliver Consignment.

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Step 5 - Click Un-Deliver to complete the transaction (this returns the item to your base for re-delivery).

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Results:

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When re-delivering the consignment, the original info (date, time, and Collector) is noted.

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NOTE: The Pieces and Weight may exceed the original values on the AWB. Leave them as is.

Charges Collect Consignments

Use this report to view the status of Charges Collect Consignments.

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Search options include:

• Consignment Received From/To dates
  
• Consignment Origin
• Consignments Received At
• Apply Group checkbox

Click View Report, Print Report, or Export to Excel. Results are displayed like this:

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