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Voucher Setup (Definition) Screen
Figure 36. 1: Voucher Setup (Definition) screen
To add a Voucher, click the Add button on the Voucher Setup (Definition) screen. The screen will switch into Add/Edit mode, where you can enter the required details. Click the Save button to complete the operation.
Figure 36. 2: Voucher Setup (Definition) screen - Add/Edit mode
Table 19: Voucher Setup (Definition) Screen - Add/Edit mode Descriptions
| Control | Description |
|---|---|
| Name | The name/description of the Voucher. |
| Value | The value/amount of the Voucher. This may not be fully used, depending on other settings. |
Currency | The currency of the Voucher’s value. |
| Use Payment Due | When checked, voucher value is NOT predetermined - it will instead assume the value of the balance due on the reservation to which it is applied. |
| Include Charges | When checked, vouchers can be used to pay for charges/fees on the reservation. |
| One-time Only | When checked, vouchers can only be used ONCE. If any of the voucher’s value remains after being applied, that value is LOST. |
| Transferable | When checked, vouchers do NOT need to be assigned to a specific passenger to be redeemed. Assignment occurs automatically (to the passenger) when the voucher is used. |
| Pin/Pswd Required | When checked, PIN and Password are required to redeem these vouchers. |
Figure 36. 3: Voucher Setup (Definition) screen - Voucher Type listed
Table 20: Voucher Setup (Definition) Screen Descriptions
| Control | Description |
|---|---|
| Delete | Use to delete a Voucher Type. A Voucher Definition cannot be deleted if vouchers have been generated. |
| Fare Classes | Use to restrict Vouchers of the selected type to certain Fare Classes. If none are selected, the Vouchers are valid for ALL Fare Classes. |
| City Pairs | Use to restrict Vouchers of the selected type to certain City Pairs. If none are selected, the Vouchers are valid for ALL City Pairs. |
| Companies | Use to restrict Vouchers of the selected type to certain Companies. If none are selected, the Vouchers are valid for ALL Companies. |
| View | Use to open the Voucher Add/Assignment screen. |
Select the new Voucher Definition, and click View. The Voucher Setup form is displayed:
Figure 36. 4: Voucher Setup screen
To add a Voucher, simply click the Add button. The Voucher Setup screen will switch into Add mode:
Figure 36. 5: Voucher Setup screen - Add mode
Table 21: Voucher Setup Screen - Add mode Descriptions
| Control | Description |
|---|---|
| Number of Vouchers to Generate | The number of individual Vouchers of the selected type that will be created. |
| Expiry Date | The expiry date for the Vouchers. The Vouchers will automatically become invalid after the selected date. |
| Available | The number of times the Vouchers are available for use (if the full amount is not redeemed in one transaction). This value is 1 and cannot be changed if the Voucher Type is set as ‘One-Time Only’. |
| PIN | The PIN associated with the Voucher. |
| AutoGenerate PIN | When checked, PINs will be randomly generated. |
| Length | The length of the PINs - minimum 4 numbers. |
| Password | The password required to redeem the Voucher. |
| AutoGenerate Password | When checked, passwords will be randomly generated. |
| Length | The length of the passwords. |
| Generate | Use to generate Vouchers and switch into Assignment mode. |
Complete the required info and click the Generate button. The generated vouchers are displayed like this:
Figure 36. 6: Voucher Setup screen - Generated Vouchers listed
Vouchers must be individually assigned to passengers, unless the Transferable option is used. To assign a Voucher, simply click the Edit/Assign button on the Voucher Setup screen. The screen will switch into Assignment mode:
Figure 36. 7: Voucher Setup screen - Edit/Assignment mode
You may search for an existing passenger / profile or manually enter the name. PIN, Password, and Expiry Date can be set for each individual Voucher. Click the Save button to complete voucher assignment.
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