3 - Check In
- Nicolas Maillet (Unlicensed)
Check In Screen
The Check In screen can be accessed from the menu (Operations -> Check In), and allows you to perform operations typically done at check-in or boarding counters - you may add baggage pieces, print boarding passes, check-in and enplane passengers, etc.
Figure 1: Check In screen
In order to select a flight for Check In operations, you must select the flight date, departure airport and flight number. A list of passengers is then retrieved for the selected flight.
Table 10: Check In Screen Descriptions
| Control | Description |
|---|---|
| Flight Date | Flight Date of flight being selected for Check In operations. |
| Departure | Departure Airport of flight being selected for Check In operations. |
| Flight # | Flight # of flight being selected for Check In operations. The arrival airport is indicated to the right of each flight in the list. |
| Enable Boarding Mode | Use to switch to Boarding mode, which has non-essential functions disabled. |
| Check In | Use to begin the check-in operation for selected passenger(s). |
| (CTRL + SHIFT) Check In All | Use to begin the check-in operation for ALL passengers. |
| Baggage | Use to open the Passenger’s Baggage screen. |
| (CTRL + SHIFT) Shuttle Bus | Use to enable the shuttle bus flag for the selected passenger(s). |
| Charges | Use to open the Reservation Charges screen. |
| Boarding Pass | Use to assign a boarding pass # to the selected passenger. |
| (CTRL + SHIFT) Print Pass | Use to print a boarding pass for the selected passenger. |
| Enplane | Use to enplane the selected passenger(s). |
| (CTRL + SHIFT) Enplane All | Use to enplane ALL passengers on the flight. |
| Deplane | Use to deplane the selected passenger(s). |
| (CTRL + SHIFT) Deplane All | Use to deplane ALL passengers on the flight. |
| Not Checked In | Use to change status to NOIN (Not Checked In) for selected passenger(s). |
Ticket # | Allows you to set or edit the passenger’s ticket number. |
| Change Remaining | Allows you to change the remaining segments for the selected passenger (and other passengers on the same reservation). |
| (CTRL + SHIFT) Change Segment | Allows you to change the current segment for the selected passenger (and other passengers on the same reservation). |
| Add Passenger | Allows you to add a passenger to the selected flight, by creating a new reservation. |
| No Show | Use to change status to No Show for selected passenger(s). |
| Itinerary | Use to open the Itinerary screen for the selected passenger. |
| (CTRL + SHIFT) View Res | Use to open the selected passenger’s reservation (in the Passenger Reservation screen). |
| Refresh | Use to refresh the current view. |
| (CTRL + SHIFT) Set Printers | Use to set the default printers for use on the Check In screen. |
| Working Manifest | Use to print a working manifest for the current flight. |
| (CTRL + SHIFT) Email Manifest | Use to email a copy of the manifest (to specified address). |
| Load Summary | Use to display the Load Summary. |
| (CTRL + SHIFT) Pre-Flight List | Use to email a copy of the pre-flight list (to specified address). |
| Print Manifest | Use to print a manifest for the current flight. |
| (CTRL + SHIFT) Connections | Allows you to see possible connections for the current flight. |
| Close Flight | Use to close the current flight. |
| Close Check-in | Use to close check-in for the current flight. When Check-in is Closed, this button becomes Open Check-in. Permission is required to open/close check-in. |
| Flight Notes | Use to open the Flight Notes screen, where you can view or add notes for the current flight. |
| (CTRL + SHIFT) Manifest Control | Use to open the Manifest Control screen. |
| Pax Requests | Use to view a list of Passenger Requests for the current flight. If there are any IMPT (Important) requests, this button is displayed in red. |
| Scanner Not Ready | This displays the status of an attached Barcode Scanner. Click this indicator and scan an Itinerary or Boarding Pass once it turns green. The associated passenger is then checked in or boarded (enplaned). |
 | Indicates the selected passenger is an Adult Male. |
 | Indicates the selected passenger is an Adult Female. |
 | Indicates the selected passenger is a Child. |
 | Indicates the selected passenger is carrying an Infant. |
Columns in the Passenger List area on the Check In screen are defined in Table 11 below.
Table 11: Check In Screen - Passenger List Column Descriptions
| Control | Description |
|---|---|
| Passenger | Passenger Name in LastName, FirstName format. |
| VIP | VIP indicates a VIP passenger. |
| Needs | YES indicates a special needs passenger. |
| Res # | Reservation Number |
| From | Departure Airport |
| To | Arrival Airport |
| Leg # | Current Leg (number) of passenger’s reservation. |
| Res Status | Reservation Status: CONF - Confirmed WAIT - Waitlisted STBY - Standby |
| Pax Status | Passenger Status: NOIN - Not Checked In CKIN - Checked In BORD - Boarded NOSH - No Show |
| Pass # | Boarding Pass Number |
| Ticket # | Ticket Number |
| Bus | Shuttle Bus flag |
| Company | Company associated with passenger’s booking. |
| Class | Fare Class |
| Balance | Balance Due for this passenger. |
| Currency | Currency used for reservation. |
| Seat # | Assigned Seat Number |
| Bags | Number of bags for this passenger. |
| Bags Weight | Weight of passenger’s baggage. |
| PAX Weight | Passenger’s weight |
| DOB | Passenger’s Date of Birth |
| Infant | Name of Infant carried by this passenger (if any). |
| Nationality | Passenger’s Nationality |
| ID #1 | General-purpose (customizable) field #1 |
| ID #2 | General-purpose (customizable) field #2 |
| ETicket | Y indicates the reservation was generated by an ETicket. |
| ETicket # | ETicket Number, if applicable. |
| Inf. ETicket # | Infant’s ETicket Number, if applicable. |
| Home Phone | Passenger’s Home phone number |
| Mobile Phone | Passenger’s Mobile phone number |
| Passport | Passenger’s Passport Number |
| Passport Country | Country in which the Passport was issued. |
| Passport Expiry | Passport Expiry Date |
| APIS Required | Y indicates APIS information is required. |
| APIS Entered | Y indicates APIS information was entered. |
| Dest. Street | Destination Street Address (APIS) |
| Dest. City | Destination City (APIS) |
| Dest. Prov | Destination Province/State (APIS) |
| Dest. P.Code | Destination Postal/Zip Code (APIS) |
| Dest. Country | Destination Country (APIS) |
| Dest. Tel1 | Destination Phone Number #1 (APIS) |
| Dest. Tel2 | Destination Phone Number #2 (APIS) |
| Dest. Email | Destination Email Address (APIS) |
Boarding Mode
When the Check In screen is in Boarding Mode, non-essential functions are disabled, and selected passengers can be boarded using the ENTER key. To enable Boarding Mode, put a checkmark in the Enable Boarding Mode checkbox. Remove the checkmark when you want to disable Boarding Mode.
Figure 2: Check In screen - Boarding mode
Passenger Check In
To begin the check-in process, select a passenger and click the J - Check In button on the Check In screen. If the passenger has a balance owing, you will prompted for payment. If required by the government in your jurisdiction, a No-Fly list verification is done. The passenger is then checked in - Pax Status is updated (from NOIN to CKIN).
Passenger Boarding
To board a passenger, simply select the passenger(s) and click the E - Enplane button on the Check In screen.
Passenger Baggage Screen
To open the Passenger Baggage screen, select a passenger and click the B - Baggage button on the Check In screen. This screen allows you to add and remove passenger baggage.
Figure 3: Passenger Baggage screen
Adding Baggage Pieces
To add a piece of baggage, click the Add button on the Passenger Baggage screen, and enter the baggage type, weight, and notes.
Passenger No Show
To No Show a passenger, simply select the passenger(s) and click the N - No Show button on the Check In screen.
Print Manifest
To view or print a manifest for the current flight, click the P - Print Manifest button on the Check In screen. The flight’s manifest is displayed in the amelia Report Viewer, where you can print it or save a copy.
Figure 4: Flight Manifest in Report Viewer
Load Summary
Click the M - Load Summary button on the Check In screen to view or print the Load Summary. The Load Summary gives you a breakdown of flight weights, including baggage, fuel, cargo, and more.
Figure 5: Load Summary
The information on weight by zone can be broken down further to show values for Male, Female, Child, and Infant passengers, as well. (Please contact us if you would like to evaluate and/or implement this change.)
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